Get your week back with a real estate virtual assistant.

Trusted by 3,000+ founders and executives, find your EA

I waited way too long to hire my EA. I wasn’t sure I had enough to delegate, wasn’t sure it would be worth it, and didn’t really know where to start. But Ida paid for herself within the first few months and I’ve never looked back.

Ryan Hoover

Founder of Product Hunt

What your Athena EA covers in real estate

Real estate admin, off your plate and into a trained pair of hands.

You keep the clients and the deals. Your Athena EA handles the work around them: the calendar, the inbox, the vendor calls, the paperwork that piles up between closings. Think of it as a virtual assistant for real estate who also runs the rest of your week.

Calendar and inbox

Your schedule and inbox, handled before you open them.

Showing, closing and client meeting times scheduled and confirmed

Inbox triaged, with urgent client messages flagged right away

Reminders set for key dates and deadlines

Travel booked for conferences and out-of-town properties

Meeting notes and follow-ups sent after calls

Client, tenant and vendor communication

The calls and emails that keep every relationship moving.

Tenant requests logged and routed to the right vendor

Repairs, inspections and cleanings scheduled with vendors

Past clients and leads followed up with on your schedule

Calls made on your behalf when you ask

Drafts of routine emails ready for your review

Documents and data

The real estate administrative assistant work that eats your evenings.

Files organized by property, client or deal

CRM and spreadsheets kept up to date

Deadlines tracked across every open deal

Documents prepped and sent to you for review and signature

Listing details and social posts scheduled from content you approve

Invoices and expenses

Money admin, tracked and filed.

Vendor invoices tracked and organized by property

Expenses logged and receipts filed

Rent and payment reminders sent on your schedule

Reimbursements submitted

Monthly summaries prepared for you or your bookkeeper

Personal and household

Real estate never stops at 5pm. Neither does your personal assistant.

Family calendar and school schedules coordinated

Personal appointments booked

Home services and repairs scheduled

Gifts, reservations and errands handled

Family travel planned

Email management alone saves most clients 5–7 hours per week.

Who we support

Built for anyone in real estate who needs an executive assistant they can count on

Whether you close deals, own properties or run a brokerage, the admin looks different. Your Athena EA adapts to how you work.

Agents and teams

You're showing, negotiating and prospecting. Your EA, a virtual assistant for real estate agents, keeps everything else moving.

Showing and closing calendars managed

Lead and past-client follow-ups sent

CRM kept current

Brokers and brokerage owners

You run the business and still carry your own deals. Your EA covers both.

Recruiting calls and interviews scheduled

Team meetings and reports prepared

Vendor and office admin handled

Investors and wholesalers

You juggle properties, partners and paperwork across deals. Your EA keeps it organized.

Deal files and deadlines tracked

Contractors and inspections scheduled

Expenses logged by property

Landlords and property managers

Tenants, repairs and rent don't wait. Your EA keeps the calls and requests under control.

Tenant requests routed to vendors

Repairs and inspections scheduled

Rent reminders and invoices tracked

how it works

How to hire an EA for real estate

Read FAQs

Step 01

Take a 15-minute call

Walk us through your week, your deals and where the admin piles up.

Step 02

Meet your match

We introduce you to an Athena EA from the top 1% of applicants, selected for judgment and reliability.

Step 03

Run the onboarding kick-off

Share calendar, inbox and CRM access. Your EA learns your systems and how you like things done.

Step 04

Hand over your calendar

Your EA starts with scheduling and inbox, then takes on vendors, paperwork and follow-ups.

The average client refers 2.1 peers per year to Athena.

WHY AN ATHENA EA IS DIFFERENT

One dedicated EA who learns your real estate business, not a rotating virtual assistant.

Athena EA for real estate

One dedicated, full-time person who learns your business

Top 1% of applicants, vetted and trained by Athena

Handles work and personal tasks

Uses AI tools to work faster, with a human making the calls

Managed by Athena, with rematching support if the fit is off

Fixed monthly cost

Offshore real estate VA

Hourly or part-time

Often split across several clients

Vetting and training are on you

Usually limited to set task lists

Turnover means starting over

VA company

Pooled or shared support

Requests go to whoever is available

Less context on your deals and preferences

Pricing varies with hours and add-ons

Support scope often limited to work tasks

Athena EA for real estate

A dedicated EA who learns your real estate business, selected and managed end to end by Athena.

$3,000

/ per month

Get started

One dedicated full-time hire

Matched to your needs, tools and work style

Training library specific to bookkeeping and accounting workflows

Performance management and rematching support included

Pricing

What a real estate virtual assistant costs

Athena offers two pricing options.

•

$3,000 per month with a 12-month commitment, billed monthly (most popular)

•

$3,600* per month, billed monthly (most flexible)

•

*Monthly after initial 90-day Commitment

Get started

Athena clients report reclaiming 20–40% of their workweek.

Security & trust

The same protection behind every Athena EA

Your EA works inside your CRM, inbox and client files. The infrastructure around that access is ours to secure.

Athena employed and vetted

Every Athena EA is a full-time Athena employee: background-checked, identity verified, and trained on fraud awareness. Not a contractor.

Managed devices and scoped access

Athena-issued, IT-managed devices with remote-wipe capability. Access to your CRM, inbox and client files is scoped to role and audited routinely.

Proactive threat monitoring

Real-time monitoring for suspicious activity, a security response team on call, and prompt alerts if phishing is detected.

SOC 2 Type II

SOC 2 Type II certified, a cyberinsurance policy per client and an on-call remediation team behind it.

Testimonials

See how real leaders multiply their impact

I left my wife's ski boots in an airport. Suddenly my EA is in contact with the airport, five couriers, and the airline. She's telling me five prices for different ways to fix it. I'm like, how has she done this already!?

Joey Garcia

Executive Director, Finance Industry

Athena has playbooks that make it feel like starting from first or second base instead of home plate. They bring best-in-class ways of doing things.

Ryan B.

Real estate investor

We made $200,000 more last year, and I would say that that's a direct result of having Joanne as my EA.

Jacob Tingen

Managing Partner, Tingen Law

My Athena EA’s written English is equal to a native speaker. From the first week I had total confidence that she could adeptly answer my emails, as me, without a second thought.

Piper Wilder

Founder & CEO, 60Hertz Energy

Joey Garcia

Executive Director, Finance Industry

Athena has playbooks that make it feel like starting from first or second base instead of home plate. They bring best-in-class ways of doing things.

Ryan B.

Real estate investor

We made $200,000 more last year, and I would say that that's a direct result of having Joanne as my EA.

Jacob Tingen

Managing Partner, Tingen Law

My Athena EA’s written English is equal to a native speaker. From the first week I had total confidence that she could adeptly answer my emails, as me, without a second thought.

Piper Wilder

Founder & CEO, 60Hertz Energy

The average executive spends 15+ hours per week on tasks that can be delegated.

Real estate virtual assistant FAQs

What does a real estate virtual assistant do?

A real estate virtual assistant handles the admin around your deals and properties so you can spend more time with clients. At Athena, that means one dedicated EA who manages your calendar and inbox, coordinates vendors and tenants, keeps files and your CRM current, and tracks invoices and expenses. They can handle personal tasks too.

How is Athena different from other real estate virtual assistant services?

You get one dedicated, full-time person, not a rotating pool or a part-time contractor. Athena selects the top 1% of applicants, trains and manages them, and handles rematching if the fit isn't right. Your EA builds context on your business over months and years.

Why hire a person instead of an AI assistant?

AI tools handle simple tasks. Real estate work is full of judgment calls: which client to call back first, how to handle an upset tenant, what to flag to you. Athena EAs use AI to work faster, with a person making those calls.

How much does a real estate virtual assistant cost?

Athena EAs are $3,000 per month on a 12-month commitment, or $3,600 per month on a flexible plan.

How does Athena select and train EAs?

We accept the top 1% of 30,000–60,000+ monthly applicants, selected for judgment, resourcefulness and reliability. Every EA goes through in-person training in executive support skills and gets ongoing coaching from an Athena manager. Your EA learns your real estate workflows, tools and preferences during onboarding.

How is my data and account access protected?

Every EA is employed by Athena, background-checked and works on an Athena-issued, monitored device.

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Get started today

Stop running your real estate admin yourself.

Get a dedicated Athena EA who handles the calendar, the paperwork and the follow-ups, so you can focus on clients and deals.

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