You're spending hours every week on bookkeeping someone else should handle.

Trusted by 3,000+ founders and executives, find your Bookkeeping Assistant

I waited way too long to hire my EA. I wasn’t sure I had enough to delegate, wasn’t sure it would be worth it, and didn’t really know where to start. But Ida paid for herself within the first few months and I’ve never looked back.

Ryan Hoover

Founder of Product Hunt

what your bookkeeping assistant covers

Bookkeeping execution, off your plate and into a trained pair of hands.

Your Bookkeeping Assistant handles the transactions, the reconciliations, the invoice follow-ups, and the month-end close that quietly eat your week. Here's a peek at what they can support:

Reconciliation

Transaction recording & reconciliation

Record and categorize transactions in QuickBooks, Xero, or your existing system

Reconcile bank and credit card statements every cycle

Maintain a clean, accurate general ledger

Spot discrepancies early and sort them out

Keep your chart of accounts organized and up to date

Payroll

Payroll support

Prepare and run payroll on your schedule, with your sign-off before anything goes out

Track hours, PTO, and reimbursements

Keep payroll records organized year-round

Work in Gusto, ADP, or your current payroll platform

Double-check every run before paychecks go out

Bills & invoices

Accounts payable, receivable & invoicing

Prepare and schedule vendor payments for your approval

Create and send client invoices

Track outstanding invoices and follow up on late payments

Monitor accounts receivable aging

Keep vendor and client records current

reporting

Financial reporting & expense tracking

Deliver monthly financial reports (P&L, balance sheet, cash flow)

Track and categorize business expenses

Call out spending trends worth a second look

Prepare reports for your accountant or tax preparer

Keep documentation organized and audit-ready

Catch-up

Bookkeeping cleanup & catch-up

Clean up backlogged books, however far behind you are

Reconcile prior periods to close out gaps

Fix miscategorized transactions and fill in missing entries

Track down missing receipts and documentation

Bring your books fully current so ongoing work starts clean

Reconciliation and invoice follow-up alone saves most clients 5–7 hours per week.

how it works

How to hire a Bookkeeping Assistant

Read FAQs

Step 01

Take a 15-minute call

We map your bookkeeping week: what’s manual, what’s behind, and which tools you already use.

Step 02

Meet your match

We match from the top 1% of applicants: vetted bookkeeping specialists weighted for accuracy and judgment.

Step 03

Run the onboarding kick-off

Access to your accounting software, systems, and the first playbooks, with delegation training alongside.

Step 04

Hand over the first reconciliation

Start with your first month close or first invoice batch. Your Athena manager keeps coaching both sides from there.

The average client refers 2.1 peers per year to Athena.

WHY AN ATHENA BOOKKEEPING ASSISTANT IS DIFFERENT

One dedicated pair of hands on your books, not a rotating queue

Athena Bookkeeping Assistant

One dedicated, full-time hire

Selected from the top 1% of applicants

Managed employment: Athena hires, trains, and manages

AI-assisted tools for faster, more accurate bookkeeping

Ongoing partnership manager support

Backed by security, vetting, and $1M cyberinsurance

Freelance bookkeeper

Hourly, per engagement

Inconsistent availability

No management or backup coverage

Variable quality and vetting

You manage the relationship directly

Outsourced bookkeeping service

Tiered monthly plans

Books handled by a rotating team, not one dedicated person

Often batch-processed on the firm’s schedule, not yours

No single point of contact

Support is typically software-first and tiered

Bookkeeping Assistant

A dedicated bookkeeping specialist: selected, trained, and managed end to end by Athena.

$3,000

/ per month

Get started

One dedicated full-time hire

Algorithmic matching to your industry and tools

Training library specific to bookkeeping and accounting workflows

Performance management and rematching support included

Pricing

Simple, predictable cost

Athena offers two pricing options.

•

$3,000 per month with a 12-month commitment, billed monthly (most popular)

•

$3,600* per month, billed monthly (most flexible)

•

*Monthly after initial 90-day Commitment

Get started

Athena clients report reclaiming 20–40% of their workweek.

Security & trust

The same protection behind every Bookkeeping Assistant

Your assistant works inside your accounting software, bank feeds, and payroll platform. The infrastructure around that access is ours to secure.

Athena employed and vetted

Every Bookkeeping Assistant is a full-time Athena employee: background-checked, identity verified, and trained on fraud awareness. Not a contractor.

Managed devices and scoped access

Athena-issued, IT-managed devices with remote-wipe capability. Access to your accounting software and financial accounts is scoped to role and audited routinely.

Proactive threat monitoring

Real-time monitoring for suspicious activity, a security response team on call, and prompt alerts if phishing is detected.

SOC 2 Type II Certification

SOC 2 Type II certified, a cyberinsurance policy per client and an on-call remediation team behind it.

Testimonials

See how real leaders multiply their impact

I left my wife's ski boots in an airport. Suddenly my EA is in contact with the airport, five couriers, and the airline. She's telling me five prices for different ways to fix it. I'm like, how has she done this already!?

Joey Garcia

Executive Director, Finance Industry

Athena has playbooks that make it feel like starting from first or second base instead of home plate. They bring best-in-class ways of doing things.

Ryan B.

Real estate investor

We made $200,000 more last year, and I would say that that's a direct result of having Joanne as my EA.

Jacob Tingen

Managing Partner, Tingen Law

My Athena EA’s written English is equal to a native speaker. From the first week I had total confidence that she could adeptly answer my emails, as me, without a second thought.

Piper Wilder

Founder & CEO, 60Hertz Energy

Joey Garcia

Executive Director, Finance Industry

Athena has playbooks that make it feel like starting from first or second base instead of home plate. They bring best-in-class ways of doing things.

Ryan B.

Real estate investor

We made $200,000 more last year, and I would say that that's a direct result of having Joanne as my EA.

Jacob Tingen

Managing Partner, Tingen Law

My Athena EA’s written English is equal to a native speaker. From the first week I had total confidence that she could adeptly answer my emails, as me, without a second thought.

Piper Wilder

Founder & CEO, 60Hertz Energy

The average executive spends 15+ hours per week on tasks that can be delegated.

FAQ

What does a bookkeeping assistant do?

A bookkeeping assistant handles the recurring work behind your books: recording transactions, reconciling accounts, managing bills and invoices, supporting payroll, and preparing monthly reports. At Athena, that's one full-time, dedicated person, not a per-task contractor.

Will this replace my accountant or CPA?

No. Your Bookkeeping Assistant handles the day-to-day work, and your CPA keeps handling tax filing, planning, and advice. Clean, current books also mean your CPA spends less time (and fewer billable hours) sorting things out.

Which software do they work in?

Your Bookkeeping Assistant works in the tools you already use, including QuickBooks, Xero, Gusto, and ADP. There's no need to switch systems.

Can they move money? What approvals are in place?

Nothing goes out without your sign-off. Your assistant prepares payroll and schedules vendor payments, and you approve them before anything is sent. You decide which accounts they can access and at what level.

My books are months behind. Can they catch me up?

Yes. Most partnerships with backlogged books start with a cleanup: reconciling past periods, fixing miscategorized transactions, and tracking down missing records. Timing depends on how far behind you are, and once you're current, your assistant keeps things that way.

Is my financial data protected?

Yes. Athena is SOC 2 Type II certified. Every assistant works on an Athena-issued, monitored device with remote-wipe capability, and every client is covered by Athena's cyberinsurance policy.

How is this different from a freelancer or an outsourced bookkeeping service?

A freelancer is yours to vet, train, and manage, and coverage disappears when they do. Outsourced services often spread your books across a rotating team. Your Athena assistant is one dedicated person, employed by Athena and selected from the top 1% of 30,000 to 60,000+ monthly applicants. A partnership manager supports them, and if the fit isn't right, Athena matches you with someone new.

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