Get your week back with a small business virtual assistant.

Q: How is my data and account access protected?

Every EA passes identity verification and background checks and works on an Athena-issued device with threat monitoring and remote wipe. Every client is covered by a $1M cyberinsurance policy.

Athena pairs you with a full-time executive assistant, so you can focus on running your business.

Trusted by 3,000+ founders and executives, find your EA

I waited way too long to hire my EA. I wasn’t sure I had enough to delegate, wasn’t sure it would be worth it, and didn’t really know where to start. But Ida paid for herself within the first few months and I’ve never looked back.

Ryan Hoover

Founder of Product Hunt

What your Athena EA covers for small businesses

Small business admin, off your plate and into capable hands.

You keep the customers and the big decisions. Your Athena EA, a full-time virtual assistant for small business, handles the work around them: inbox, calendar, invoices, vendors and hiring logistics. Here's where that starts, with room to grow.

Inbox, calendar and travel

A business virtual assistant who keeps your day on track.

Inbox triaged and follow-ups tracked

Meetings scheduled across time zones

Meeting prep and notes ready before you walk in

Business travel booked and managed

Board meetings prepped and followed up

People, vendors and content

Hiring, vendors and content handled while you run the business.

Candidates sourced, screened and interviews scheduled

New hire onboarding coordinated

Vendor sourcing, quotes and management

Team updates and internal coordination

Social posts scheduled and podcast logistics handled

Documents, data and projects

A virtual business assistant who keeps your records, CRM and projects current.

CRM updated and pipeline tracked

Research and reports pulled together

SOPs and process docs written

Projects and deadlines tracked

Investor updates and decks prepped

Finance admin

Invoices out, payments chased, expenses tracked.

Invoices sent and tracked

Accounts receivable follow-up

Expenses tracked and receipts organized

Files kept ready for your bookkeeper or accountant

Personal and household

Appointments and personal calendar managed

Household and family logistics handled

Personal travel booked

Wellness appointments scheduled

Email management alone saves most clients 5–7 hours per week.

Who we support

Built for any small business owner who needs an executive assistant they can count on.

Whether you’re a team of one, growing fast or running multiple locations, the admin looks different. Your Athena EA adapts to how you work.

Small business owners

You're the CEO, scheduler and collections department, often in the same hour. A virtual assistant for small business owners takes the admin so you can run the business.

Inbox and calendar

Invoices and AR follow-up

Vendor quotes

Online and e-commerce businesses

Suppliers, customer emails and content calendars pile up across time zones.

Supplier and vendor coordination

Customer correspondence drafted

Social posts scheduled

Startups and growing teams

Hiring and investor work land on top of the day job.

Candidate screening and interview scheduling

New hire onboarding

Investor updates and board prep

Service businesses

Agencies, consultants, coaches and home service companies juggle client schedules, quotes and follow-ups.

Client scheduling and reminders

Quotes and invoices sent

Follow-ups tracked

how it works

How to hire an EA for your small business

Read FAQs

Step 01

Take a 15-minute call

Walk us through your week, your business and where the admin piles up.

Step 02

Meet your match

We introduce you to an Athena EA from the top 1% of applicants, selected for judgment and reliability.

Step 03

Run the onboarding kick-off

Share calendar, inbox and CRM access. Your EA learns your systems and how you like things done.

Step 04

Hand over your inbox and invoices

Your EA starts with the work that frees the most hours, then takes on more each week.

The average client refers 2.1 peers per year to Athena.

WHY AN ATHENA EA IS DIFFERENT

One dedicated EA who learns your small business, not a rotating virtual assistant.

Athena EA for small business

Who does the work: One full-time EA, dedicated to you

How they're chosen: Top 1% of 30-60K+ monthly applicants

Vendors, candidates, customers: Handles them, learns your priorities

Coverage when they're out: Athena covers PTO and transitions

AI: AI-fluent; Athena builds AI for EAs

Personal and household tasks: Yes

Who manages: Athena hires, trains and manages

Cost: Fixed monthly price

Freelance VA

Hourly, varies

Who does the work: One freelancer, often split across clients

How they're chosen: You screen and hire

Vendors, candidates, customers: Varies by person

Coverage when they're out: You find a backup

AI: Depends on the person

Personal and household tasks: Sometimes

Who manages: You do

AI assistant tools

Low monthly subscription

Who does the work: Software you set up and run

How they're chosen: You pick and configure a tool

Vendors, candidates, customers: Drafts only; you follow up

Coverage when they're out: Always on, within what it's set up to do

AI: AI only

Personal and household tasks: Limited

Who manages: You do

Athena EA for small business

A dedicated EA who learns your small business, selected and managed end to end by Athena.

$3,000

/ per month

Get started

One dedicated full-time hire

Matching based on your working style, time zone and tools

Expert playbooks for business and personal admin

Performance management and rematching support included

Pricing

What a small business virtual assistant costs

Athena offers two pricing options.

•

$3,000 per month with a 12-month commitment, billed monthly (most popular)

•

$3,600* per month, billed monthly (most flexible)

•

*Monthly after initial 90-day Commitment

Get started

Athena clients report reclaiming 20–40% of their workweek.

Security & trust

The same protection behind every Athena EA

Your EA works inside your CRM, inbox and client files. The infrastructure around that access is ours to secure.

Your EA accesses customer lists, invoices and vendor contracts only from Athena-issued, secured devices.

Athena employed and vetted

Every Athena EA is a full-time Athena employee: background-checked, identity verified, and trained on fraud awareness. Not a contractor.

Managed devices and scoped access

Athena-issued, IT-managed devices with remote-wipe capability. Access to your inbox, CRM and business accounts is scoped to role and audited routinely.

Proactive threat monitoring

Real-time monitoring for suspicious activity, a security response team on call, and prompt alerts if phishing is detected.

SOC 2 Type II

SOC 2 Type II certified, a cyberinsurance policy per client and an on-call remediation team behind it.

Testimonials

See how real leaders multiply their impact

I left my wife's ski boots in an airport. Suddenly my EA is in contact with the airport, five couriers, and the airline. She's telling me five prices for different ways to fix it. I'm like, how has she done this already!?

Joey Garcia

Executive Director, Finance Industry

Athena has playbooks that make it feel like starting from first or second base instead of home plate. They bring best-in-class ways of doing things.

Ryan B.

Real estate investor

We made $200,000 more last year, and I would say that that's a direct result of having Joanne as my EA.

Jacob Tingen

Managing Partner, Tingen Law

My Athena EA’s written English is equal to a native speaker. From the first week I had total confidence that she could adeptly answer my emails, as me, without a second thought.

Piper Wilder

Founder & CEO, 60Hertz Energy

Joey Garcia

Executive Director, Finance Industry

Athena has playbooks that make it feel like starting from first or second base instead of home plate. They bring best-in-class ways of doing things.

Ryan B.

Real estate investor

We made $200,000 more last year, and I would say that that's a direct result of having Joanne as my EA.

Jacob Tingen

Managing Partner, Tingen Law

My Athena EA’s written English is equal to a native speaker. From the first week I had total confidence that she could adeptly answer my emails, as me, without a second thought.

Piper Wilder

Founder & CEO, 60Hertz Energy

The average executive spends 15+ hours per week on tasks that can be delegated.

Small business virtual assistant FAQs

What does a small business virtual assistant do?

An Athena EA takes the recurring admin off your plate: inbox, calendar, invoices, AR follow-up, vendor quotes, hiring logistics, CRM updates and SOPs. They also handle personal tasks, so you get time back across work and life. For deeper help in one area, see our Marketing Assistant and HR Assistant.

Are Athena EAs small business specialists?

No. Athena EAs are executive assistants who work across industries. In the first few weeks they learn your tools, customers and priorities, then run the same work every business needs.

How is Athena different from other virtual assistant services for small businesses?

Most services match you with a freelancer or a shared assistant. Athena gives you one full-time EA, chosen from the top 1% of 30-60K applicants and employed, trained and managed by Athena. If your EA is out, we cover.

Is an AI assistant enough for a small business?

AI tools are good at drafts, summaries and simple scheduling. They can't call a vendor, handle a tense customer email or decide what matters this week. Athena EAs are AI-fluent, so you get human judgment with AI speed.

Can a virtual assistant help with sales for my small business?

Yes, with the admin side of sales: CRM updates, pipeline tracking, meeting scheduling and follow-up reminders. Your EA can also make outbound or follow-up calls if you ask. For dedicated outreach, see our Sales Assistant.

Should I hire an online business manager or a virtual assistant?

An online business manager usually owns operations. A virtual assistant runs the tasks that keep the business moving. An Athena EA starts with those tasks and takes on more over time, like tracking projects, writing SOPs and coordinating your team.

Can my EA do my bookkeeping or taxes?

Your EA sends invoices, follows up on unpaid ones, tracks expenses and keeps files ready for your bookkeeper or accountant. They don't give tax, legal or accounting advice. For ongoing bookkeeping, see our Bookkeeping Assistant.

How much does a small business virtual assistant cost?

An Athena EA is a fixed monthly price for full-time, dedicated support: $3,000 per month on a 12-month commitment. There are no recruiting fees, payroll taxes or benefits to manage.

How does Athena select and train EAs?

We accept the top 1% of 30-60K+ monthly applicants, hiring for judgment, resourcefulness and grit. EAs then train in in-person bootcamps and get ongoing coaching from an Athena manager.

How is my data and account access protected?

Athena is SOC 2 Type II certified. Every EA is employed by Athena, background-checked and works on an Athena-issued, monitored device.

SCroll to top